How many hours is your agency losing every month to work software could handle?
Answer 9 quick questions. See your monthly cost of manual work, which workflows drive it, and what to automate first. Takes 90 seconds. No call required.
*Not sure? We've pre-filled a typical estimate based on your answers above. Adjust anything that looks off.
lost to repetitive administrative work that software and automated pipelines can handle.
You don't need another operations coordinator or account coordinator. You are currently paying ~$2,840/month for senior talent to manually push data between tools.
We eliminate your single highest-waste workflow in 7–21 days with monitored production logic.Estimated payback period: ~1.2 Months.
Automated Client KPI Reporting Decks
Reporting represents your single largest recoverable capacity bucket. Because your strategists repeat the exact same manual data extraction steps every Friday, automating this eliminates the weekend fire drill and produces the fastest payback period.
Recoverable Waste by Operational Category
Calculated using verified agency recovery percentages (40%–80%).
Your waste maps to 7 separate workflows.
This is why your agency feels busy despite having competent people. Below are the recurring workflows driving your operational loss:
- • Weekly KPI pulls from Meta, Google Ads & GA4
- • Executive summary drafting & variance calculation
- • Slide deck formatting & client PDF distribution
- • Contract-to-kickoff Google Drive & Slack provisioning
- • Asset & logo intake reminders and verification
- • Client portal & onboarding task template generation
- • CRM deal sync to PM boards (Asana / ClickUp)
- • Web form leads to team Slack distribution
- • Completed task alerts to client communication channels
- • Stalled lead follow-up & nurture sequencing
- • Overdue invoice tracking & polite payment alerts
- • Recurring deliverable milestone scheduling
Get a Copy of Your Operational Waste Report
We will email a complete summary of your agency's numbers, category waste distribution, and our recommended first automation sprint to your inbox.
Start with the one that costs you most.
We'll take your #1 workflow and build it into production in 7–21 days, with error alerts and human approval on anything client-facing. You own 100% of the code and workflow logic.
Want it blueprinted first? Our Automation Audit ($250–$500) delivers the full architecture and is 100% credited toward your Sprint.
How we calculate your recoverable hours.
We calculate recoverable hours, not raw hours.
If you spend 30 hours on reporting, claiming all 30 hours can be eliminated is unrealistic-clients still need human strategic interpretation. That's why we apply verified coverage percentages per category:
| Work Category | Typically Recoverable | Why Some Work Stays Manual |
|---|---|---|
| Moving data between systems | 80% | Pure programmatic field sync; humans only review schema exceptions. |
| Client reporting | 70% | API extraction and slide generation are 100% automated; strategist spends 5 mins reviewing. |
| Client onboarding | 65% | Folder, Slack, and intake setup are automated; kickoff call remains high-touch human. |
| Follow-ups & Collections | 50% | Routine reminders run automated; high-stakes contract disputes require leadership. |
| Admin & Scheduling | 40% | Milestone cloning runs automated; team resourcing and personal management remain human. |
*These are conservative planning assumptions, not guarantees. Actual savings depend on your specific tools, data quality, and team adoption. Anything client-facing maintains a human approval safeguard.
What typical agencies discover.
The Reporting Bottleneck
Most operational waste sits directly in Friday client reporting. Fixing this single workflow recovers 20+ hours every month and completely eliminates team weekend dread.
The Onboarding Multiplier
Onboarding and follow-up chasing compound exponentially with client volume. Administrative overhead grows faster than client revenue, quietly crushing net profit margins.
The Research Drain
Inbound lead triage, manual data entry, and manual pre-call prospect research quietly consume 15+ hours of the founder's or top salesperson's week.
Frequently Asked Questions.
It is a grounded planning estimate based on conservative recovery percentages (40%–80%) observed across dozens of agency workflows. Our free Workflow Teardown validates this against your exact tools (Slack, HubSpot, Asana, Drive, ClickUp) and data formats.
No. Your total recoverable hours, monthly dollar waste, annual margin leak, and category distribution are 100% free and visible live as you adjust the sliders. Entering your email is only needed if you want a copy of your report emailed to your inbox.
We automatically pre-fill realistic estimates based on your team size and client count. You can also pick from 5 one-click agency presets at the top of the form, or freely tweak any number with the sliders.
No. Automation replaces the repetitive copy-paste busywork (pulling numbers into slides, duplicating task templates, chasing missing assets) so your account managers and strategists can focus on client strategy and retention.
Our single-workflow AI Automation Sprints run $2,000–$5,000 with a 7–21 day turnaround. As your result shows, a sprint typically pays for itself in 1 to 2.5 months by recovering wasted team capacity.
Ready to get those hours back?
We'll identify your single highest-waste bottleneck and build a production-grade automated pipeline in 7–21 days with human approval safeguards.